Florida General Contractor Practice Exam

What is the recommended method for handling miscellaneous small expenses?

1. Record them sporadically as they occur

2. Allocate them at the end of the fiscal year

3. Establish a petty cash fund

4. Include them in the general ledger monthly

The correct answer is: Establish a petty cash fund

Establishing a petty cash fund is a recommended method for handling miscellaneous small expenses because it provides a practical and efficient way to manage small transactions that occur frequently but may not warrant formal purchasing procedures. A petty cash fund allows for immediate access to cash for minor expenses, such as office supplies or small repairs, without the need for extensive paperwork that would be required for larger transactions. The use of petty cash supports streamlined financial processes and can enhance operational efficiency by ensuring that small purchases are made conveniently. Additionally, it allows for easier tracking of minor expenses, as these can be recorded regularly, fostering better budget management. While recording expenses sporadically as they occur or allocating them at the end of the fiscal year might seem plausible, these methods can lead to disorganization and difficulty in tracking overall expenditures effectively. Including all small expenses in the general ledger monthly, although thorough, can also be cumbersome for minor items that can be efficiently managed through a petty cash system. By implementing a petty cash fund, businesses can balance the need for flexibility in handling small purchases with effective record-keeping.